Add Estimated Costs Cost Code

Prerequisites

  • Depending on the data you are importing from another system for the estimated costs, you may or may not need EVMax to calculate direct and indirect cost results. When you have created a user defined rate class for the estimated costs, add the rate class in the project's Rate Structure. Then enter or import the rate class data into the Rate Structure. See Add a Rate Class.

These steps assume you are using the default ACWP (actual cost) and EAC (estimate at completion) Cost Report Groups. The estimated costs cost code is added to both cost report groups so the total value columns in the main EVMax window are calculated properly. The actual costs and estimated costs are added together for data views and reports.

  1. Select Project Data > Projects in the Navigation Menu. The Manage Projects tab window displays.
  2. Click on the Structure [Select] dropdown in the Ribbon Menu and select the project you want from the list.
  3. Select the Cost Codes tab. The list of cost codes displays in the window.
  4. Click Add at the bottom of the window. The Add Cost Code dialog box displays.
  5. Enter a Name and Description for the estimated costs.
  6. Select Actual from the Type from the dropdown.
  7. Select the Level from the dropdown. Select either Account or Work Package. Selecting Account means the values are at the control account level. Selecting Work Package means the values are at the work package level. Recommend selecting the same level of detail for the estimated costs as the actual costs.

  8. For the Rate Class, either accept the default or uncheck the Always use default check box to enable the dropdown.

    Tip:

    If you want to revert back to the default rate class for the cost code, click the Always use default check box.

  9. If you enabled the dropdown, select the rate class you want to assign to the cost code from the dropdown.
  10. Click OK.
  11. Click Save in the Ribbon Menu.
  12. Add the new estimated costs cost code to the ACWP and EAC cost report groups.
    1. Select the Cost Report Groups tab. The list of cost report groups displays in the left pane.
    2. Select the ACWP report group in the left pane and click Add at the bottom of the right pane. An Add Cost Report Group Cost Code dialog box displays.
    3. Select the estimated costs cost code from the list of Available Cost Codes and click OK.
    4. Select the EAC report group in the left pane and click Add at the bottom of the right pane. An Add Cost Report Group Cost Code dialog box displays.
    5. Select the estimated costs cost code from the list of Available Cost Codes and click OK.
    6. Click Save in the Ribbon Menu.
  13. Optional. Close the Manage Projects tab.